Privacy Policy

“PATMOS ASSOCIATION FOR THE PROTECTION OF THE ENVIRONMENT HIPPOCAMPUS”, based in Skala Patmos, Dodecanese Prefecture, with Postal Code: 85500 (hereinafter “Hippocampus”).

Hippocampus is committed to maintaining the confidentiality and protecting any personal data you may provide to us.

We provide this Privacy Policy to help you understand what we may do with any personal data we receive from you. Personal data is information about an identified or identifiable individual, as defined by applicable law, such as name, email address, and telephone number, etc. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We also recommend that you regularly review this page to check for any changes we may make to this Privacy Policy.

For the purposes of the applicable legislation on the protection of personal data (more specifically, the General Data Protection Regulation (EU) 2016/679 (hereinafter “GDPR”), the Data Controller is Hippocampus.

1. Collection of personal data/information

1.1. We collect and process the following personal data.

1.1.1. Personal information, such as your name, the company you work for, your title or position and other contact information;

1.1.2. Contact Information, such as your postal address, your e-mail address and phone number (-s); such as your postal address, your e-mail address and your phone number (-s).

1.1.3. Financial Information, such as credit/debit card numbers, bank account details and other billing and payment information;

1.1.4. Profile Information, such as information about your newsletter preferences, your communication preferences and information about how you use our Websites, including the services you viewed or searched for, as well as page response times, download errors, visit duration and page interaction information, referring website (website that led you to ours) or application. To learn more, please refer to our Cookies Policy.

1.1.5. Technical information, such as information collected during your visits to our Websites, Internet Protocol (IP) Address, browser type and version, device type, time zone setting, browser extension types and versions, operating system and platform, mobile device type and settings; the unique device identifier (UDID) or mobile equipment identifier (MEID) for your mobile device; device serial numbers and online activity on other websites, applications or social media; communications to us or about us on social media. To learn more, please refer to the Policy.

1.1.6. Any other personal information you choose to provide to us when you interact with us;

1.1.7. We may collect information about you when you interact with us through social media.

1.2. Personal data of other individuals: If you provide us with information about any person other than yourself, you must ensure that such persons have been informed of how their personal data will be used by us and that they have given their consent for you to disclose it to us and for you to allow us to use it. 

2. How we collect personal data

2.1. The methods of collecting personal data include the following:

2.1.1. Directly from you when you contact us by telephone, post, email or otherwise;

2.1.2. Directly from you when you use the Website’s features;

2.1.3. When monitoring your use of our Website and your communication with us through the Website.

3. How we use your personal data

3.1. We use the personal data we collect about you in the following ways:

3.1.1. For the performance of contractual obligations or to take steps at the request of the data subject prior to entering into a contract;

a) To accept and process donations and monies provided by friends of Hippocampus;

b) To process billing, payments and other financial transactions;

3.1.2. To conduct and pursue our legitimate interests, in particular:

a) To manage and monitor our relationship, including for accounting and auditing purposes, as well as to confirm the legal representation of our representatives;

b) To exercise or defend our legal rights or comply with court orders;

c) Protect the security of our communications and other systems and prevent and detect threats to security, fraud or other criminal or malicious activities;

d) To analyze and improve our services and communications and monitor compliance with our policies and standards.

e) To communicate with you; to send you updates, announcements, publications and newsletters and other information about us and events or initiatives organized, sponsored or related to us;

f) To protect the security of our communications and other systems and to prevent and detect security threats, fraud or other criminal or malicious activities;

g) To provide this Website and monitor its use.

3.2. For purposes required by law, including record keeping. 

4. Why do we use your personal data?

4.1. We use your personal data for the following reasons:

4.1.1. Based on your consent when you subscribe to our newsletter.

4.1.2. To fulfill our legitimate interests;

4.1.3. For the performance of contractual obligations;

4.1.4. To comply with legal and regulatory obligations;

For additional information, please refer to the section “How we use your personal data”.

5. Where we store your personal data

5.1. The data we collect from you is not transferred to or stored outside the European Economic Area (“EEA”). All information you provide to us is stored on our secure servers within the European Union (EU).  

6. Protection of personal data

6.1. We retain personal data for the period necessary to fulfill the purposes for which it was collected, as described in this Privacy Policy, including the purposes of satisfying any legal, accounting or reporting requirements and, where necessary for us to assert or defend against legal claims, until the end of the relevant retention period or until such claims are settled.

7. Who do we share your personal data with?

7.1. We may disclose your personal data to:

7.1.1. third parties who provide services to us, such as providing information technology services and conducting research and analysis services. We do not permit third parties to use this information or share it for any purpose other than to provide services on our behalf.

7.1.2. Upon judicial request, law enforcement authorities and other public authorities; 

7.2. There may be occasions when we may share information where doing so does not directly identify you. For example, we may share anonymous, aggregated statistics about your use of our Website. Alternatively, we may combine information about you with other customers and share the information in a way that does not identify you.

8. Your rights

8.1. Under applicable law, you have the following rights:

• The right of access: You have the right to request a copy of the personal data we hold about you as well as information about how it is used.
• The right to rectification : You have the right to request the correction of the personal data we hold about you if it is incorrect or incomplete.
• The right to erasure: This right allows you to request that your personal data be erased from our systems and records. However, this right only applies in certain circumstances (e.g. where the organization no longer needs the personal data for the purpose for which we collected it or where you withdraw your consent to our use of your personal data and there is no other lawful basis for us to continue to use it).
• The right to restrict processing: This right allows you to restrict our processing of your personal data. Where this right is exercised, we are still permitted to store your personal data, but we are prohibited from using the data for any other purpose, except in certain limited circumstances.
• The right to object to processing: You have the right to object to the use of your personal data in certain circumstances. However, we may continue to use your personal data despite your objection where there are compelling legitimate grounds for doing so or where we need to use your personal data in relation to any legal claims.
• The right to data portability: This right allows you to receive your personal data in a format that allows you to transfer that personal data to another organization, where the organization processes your personal data based on consent or the performance of a contract and if the processing is carried out by automated means. You may have the right to have your personal data transferred directly from us to the other organization, if this is technically feasible.
• The right to withdraw consent: To the extent that the processing requires your consent, you may withdraw your consent at any time. However, the withdrawal of your consent will not affect the lawfulness of processing based on consent before its withdrawal.

8.2. If such a request would lead us to breach our obligations under applicable laws, regulations or our codes of practice, then we may not be able to comply with your request, but you will be able to request that we exclude the use of your personal data for further processing.

8.3. If you wish to exercise your above rights or if you have any questions or concerns regarding our Privacy Policy, please contact us at the following email:  

8.4. If you believe that the processing of your personal data as described above is unlawful, you may also file a complaint with the Hellenic Data Protection Authority (APDPH 1-3 Kifissias Ave., P.C.: 115 23, Athens, Tel. +30 210 64 75 600, Fax: +30 210 64 75 628)

9. Links to other websites and social media

9.1. Our Website may, from time to time, contain links to and from the websites of our partner networks and advertisers. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we are not responsible for these policies. Please check these policies before submitting any personal data to these websites.

10. Changes to the Privacy Policy

10.1. This Privacy Policy is effective from the date stated at the top of this Policy. We may change this Privacy Policy from time to time. If we do so, we will post the revised version here and change the “last updated date” (the date it is effective from) at the top of the statement. You should check here regularly for the most up-to-date version of the statement.

10.2. Any changes we may make to our Privacy Policy in the future will be posted on this page.

11. Contacting Hippocampus If you wish to contact us regarding this Privacy Policy or if you wish to exercise one of the rights you have as a data subject, you can contact Hippocampus via the following email address: info@patmoshippo.gr